How many people does your venue accommodate?
The barn is 2,400 sq. ft. (60-' x 40') with a maximum occupancy of 150 people
What items are available to use for the reception? (all at no additional cost)
- We have fifteen 6' round tables, each seat 10 guests
- We have 150 chivairi chairs with seat cushions
- We have one 6' rectangular table (seat up to 4 on a side)
- We have five 8' rectangular tables (seat up to 5 on a side)
- We have 14 old apple crates that are great for the gifts. You can stack them up.
- We have an old wood table, 59"x30" with an off-white painted wood top and blue green legs.
- We have a round pedestal table, off-white crackle finish, 32" in diameter.
- We have a little yellow table, 39" x 18.5" (I may paint it creamy white)
- We have the shutter backed table, 28"x22"
- We have an old rickety vintage table, 43" x 28", original cracked paint. Not sure if it will survive the season, but I've been thinking that for years ; )
- The corkscrew willow arbor is a permanent fixture in the woods
- New for 2017 are ten rows of solid ash wood benches to seat 150 guests
- There is large stone that is flat on top that can be used for flowers or programs
- There is tree stump that can also be used for flowers or programs
- There are a pair of white metal candelabras in the barn that could be used for the ceremony
- There is a bench in the woods for musicians. If they need individual chairs, the metal chairs from the Milk Parlor could be used.
- There is no electricity in the woods, but the acoustics are very good and amplification isn't necessary.
Decorations can be attached to the arbor using pipe cleaners, for easy and safe removal. Floral wire cannot be used as it is difficult to see and someone may miss it and break the delicate branches of the structure. Be sure to keep any decorations lightweight and remove decorations before dark, to avoid breakage.
Do you provide an aisle runner in the woods?
We do not provide an aisle runner. The aisle is six feet wide and about 20 yards long. You can use real flower petals as a runner or bring a fabric runner if you'd like.
How many guests can fit into the Milk Parlor?
The Milk Parlor is intended for mingling and cannot seat 150 people. There is enough seating for 80+, but most guests will want to mingle during the cocktail hour.
The old red farm trough is a great spot to serve appetizers and the bar can be setup in the opposite corner of the Milk Parlor to encourage guest interaction.
Can you set up the tables and chairs per our seating chart?
Yes, we can. Please provide your seating chart one week prior to your wedding and the tables and chairs will be arranged accordingly. A handy tool to plan you seating chart can be found on wedding wire.
Do you provide linens?
Linens are not included in the venue rental price. We do not put linens on the tables.
We do have a professional linen service. They provide delivery and pickup at a very reasonable price. This is a commercial service and linens need to be ordered through Canyon Run Ranch. These are quality linens in basic colors. Click here for pricing and ordering information. If you wish to use this service, please provide your request two weeks prior to your wedding, and send the payment to Canyon Run Ranch separate from your venue rental check.
Your linens will be here for you when you arrive the morning of the wedding. If you wish to pick your napkins early to do some fancy folding, you can arrange to pick them up on the Thursday before your wedding.
If you choose to get your linens from another source, be sure to bag them in the provider's bag and label them clearly. It is recommended that you take them with you at the end of the night. It is very easy to get linens mixed up. The driver's who pick up the bags don't pay close attention to what they are getting and it is very hard to sort it out once they've been picked up. We are not responsible for any mix-ups in this regard.
Can I use candles if they are in a closed, fireproof container?
The barn has been a part of Canyon Run Ranch since at least 1850 and we would love to have her gracing the property for many decades to come. We do not allow any flames, and this includes candles in containers, or any other form. There are no exceptions to this rule and we thank you for respecting the safety of your guests as well as the historic barn structure.
When do most couples begin their wedding ceremony?
This is a typical time line:
9:00 Your decorating crew arrives to put linens on the tables, place all centerpieces, add any decor that you wish to bring in
11:00 - 11:30 Decorating crew stand back to admire their work, pat each other on the back for a job well done, and head out
1:30 - 2:00 Bride arrives with her wedding party, usually with hair and makeup complete. Photographer arrives at this time to capture the behind the scene preparations in the bridal dressing area
3:45 - 4:30 Guests start arriving either in shuttles or their cars. We assist with parking.
4:00 Guests head to ceremony site
4:10ish Groom and groomsmen head to the ceremony site
4:20 Bride and her attendants head to the ceremony site. Some parties walk, some take the golf carts, some drive up
5:00 More Photos with the couple while guests enjoy appetizers and cocktails in the Milk Parlor
6:00-6:30 Dinner is served. Buffets are normally setup on the dance floor
7:00 Caterers complete the tear-down of the buffet
7:00 to 10:30 and Dancing and other festivities
10:00 First Shuttle arrives
10:30 Music is off, or turned to down to a background level. Bartenders stop serving alcoholic beverages
10:30 - 11:00 Guests say their goodbyes and head to their cars or shuttle bus
11:00 - 12:00 Your cleanup crew removes all of your decor, throws out any trash, and turns out the lights if they are the last ones out.
What if it rains?
Some of the most beautiful weddings have taken place on a rainy day! It will all work out, I assure you. You can wait it out and have umbrellas in the event they are needed. Or, you can hold your ceremony in the barn, intimate and dry. You can make the call about 45 to 30 minutes prior, so that your guests know where to go.
If you choose the barn, do California seating and don't disturb your table and chair arrangement.
Can we have a rehearsal the night before our wedding?
If you have a Saturday wedding, chances are that Friday is booked with another wedding. Thursday evenings are available for a rehearsal in the woods. We charge a fee of $250. for rehearsals.
Can we set up the night before our wedding?
We do not allow setup the night before.
Do you recommend a shuttle service?
Providing shuttle service from hotels to the farm is a great convenience for your guests. No worries on directions, parking, or partying a little too much. We recommend Shindig and Jimmy's limousine service. Usually guests are dropped off at the entrance to the bank barn, the shuttle turns around between the barns. First drop off is about 45 minutes before the ceremony and 10 minutes before. Pick-up usually begin as early as 7:30 and 10:40 at the latest.
Do you allow a sparkler send off?
We have very strict policy with smoking and candles, but we do allow a sparkler send off. It needs to be at least 20 yards from the opening of the barn, down the hill. You need to have a bucket full of water nearby, just in case. You also need to provide a container for your guest to dispose of the spent sparkler wires. Do not use the fire pit as a trash container for the wires. Please throw the spent sparklers into the trash containers at the end of the night.
Do you recycle?
Yes! We have a couple of recycle trash containers for your use in the barn and a green 4 yard bin between the barns to place them.
What is involved with clean up?
Guest must depart no later than 11:00 and you have until midnight to remove all of your items and leave the property. Clean up involves:
- Place all trash in the trash or recycle bins between the barns. Please do not leave any trash in the barn.
- Remove all of your belongings. We do not allow next day pickup.
- Place all linens in the bags provided
- Be sure that your caterers or rental companies pick up any items prior to 9:00 a.m. the following day
What is the best way to send payments?
We do not accept credit card payments, but do accept personal checks. If you prefer to send your payments electronically, we use Venmo. It is a free app owned by PayPal and it allows you to send funds at no cost and allows me to quickly confirm receipt.