CANYON RUN RANCH, LLC RESERVATION AGREEMENT 2027 Wedding Season
This Reservation Agreement ("Agreement") is entered into between Canyon Run Ranch, LLC ("Venue") and the individuals identified below ("Couple" or "Responsible Party") for the reservation and use of Canyon Run Ranch for the wedding event described herein. By signing this Agreement, the Responsible Party acknowledges that they have read, understand, and agree to comply with the terms and conditions contained in this Agreement.
2. RESERVATION Canyon Run Ranch agrees to reserve the venue exclusively for the Couple on the contracted wedding date. The reservation includes exclusive use of the designated ceremony and reception areas during the contracted event hours. Only one wedding is scheduled per day. 3. RESERVATION DEPOSIT A non-refundable reservation deposit of $2,000 is required to reserve the wedding date. The reservation is not confirmed until both of the following have been received:
A signed Reservation Agreement
The required reservation deposit
The reservation deposit will be applied toward the total venue rental fee. 4. PAYMENT SCHEDULE The remaining venue balance shall be divided into 3 installments and paid according to the payment schedule established by Canyon Run Ranch. Final payment is due 30 days prior to the wedding date. Failure to make payments when due constitutes a breach of this Agreement and may result in cancellation of the reservation and forfeiture of all monies previously paid. Seasonal Rental Rates The Rental Fee is based on the Event Date and applicable seasonal rate as set forth below
May and June July and August September and October Fridays & Sundays: $6,200 Fridays & Sundays: $5,500 Fridays & Sundays: $6,800 Saturdays & May 30: $7,200 Saturdays: $6,800 Saturdays & Sept. : $7,800
5. ACCEPTED PAYMENT METHODS Payments may be made by: Venmo, Personal Check, or Cash. Credit cards are not accepted. Payments made through Venmo must not be sent using Purchase Protection (Goods & Services). Any processing fees incurred remain the responsibility of the Couple. 6. DAMAGE DEPOSIT A refundable $500 damage deposit is due with the final payment. The damage deposit will be refunded within fourteen (14) days following the event provided:
no damage has occurred;
no extraordinary cleaning is required;
all Venue policies have been followed;
all personal property and vendor equipment have been removed.
Should damages or excessive cleaning exceed the damage deposit, the Responsible Party agrees to reimburse Canyon Run Ranch for all additional costs. 7. CANCELLATION All payments made to Canyon Run Ranch, including the reservation deposit, are non-refundable. Should the Couple cancel the event for any reason, all monies paid shall be retained by Canyon Run Ranch. Any request to postpone, transfer, or reschedule a wedding date shall be considered solely at the discretion of Canyon Run Ranch and shall not constitute a waiver of this cancellation policy. 8. VENUE POLICIES The Couple acknowledges receipt of the Canyon Run Ranch Wedding Planning Guide & Venue Policies and agrees to comply with all venue policies contained therein. The Responsible Party is responsible for ensuring that members of the wedding party, guests, vendors, and contractors comply with all Venue policies. Failure to comply with Venue policies may result in additional charges, forfeiture of the damage deposit, suspension of services, or termination of the event. Canyon Run Ranch reserves the right to modify operational procedures and planning information contained in the Wedding Planning Guide as necessary, provided such changes do not materially alter this Reservation Agreement. 9. VENDOR REQUIREMENTS The Couple is responsible for hiring qualified vendors. All vendors shall comply with Canyon Run Ranch policies while on the property. The following vendors are exclusive to Canyon Run Ranch:
Craft Event Bar Collective for all alcoholic beverage service.
Craft Event Bar Collective for DJ/Emcee services.
All other vendors shall maintain any licenses required by law and conduct themselves in a professional manner. The Couple accepts responsibility for the actions of all vendors they hire. 10. CATERING REQUIREMENTS Canyon Run Ranch is a wedding venue and does not provide catering services or meal service staff. The Couple shall hire a licensed caterer capable of providing complete meal service. Food delivery or drop-off catering is not permitted. The caterer, or qualified service staff hired by the Couple, shall be responsible for:
transporting food to the venue;
setting up buffet or serving stations;
serving guests;
maintaining food service throughout the meal;
bussing guest tables;
cleaning buffet and food preparation areas; and
removing all food, catering equipment, and food-related trash before departing.
If the selected caterer does not provide these services, the Couple agrees to hire sufficient qualified service staff to perform these responsibilities. These responsibilities shall not be assigned to:
Canyon Run Ranch;
wedding coordinators;
Craft Event Bar
photographers;
members of the wedding party;
family members; or
wedding guests.
Failure to provide adequate meal service staff may delay or interrupt meal service until appropriate staffing is available. 11. ALCOHOL All alcoholic beverage service shall be provided exclusively through Craft Event Bar Collective. Outside bartenders are prohibited. Self-service alcohol is prohibited. No alcoholic beverages may be served before or after the licensed bartender is on duty. Violation of Ohio liquor laws or Venue alcohol policies may result in the immediate termination of alcohol service. 12. LIABILITY The Responsible Party accepts full responsibility for the conduct of all guests, vendors, contractors, and invitees. The Responsible Party agrees to reimburse Canyon Run Ranch for damage to buildings, furnishings, equipment, landscaping, livestock, golf carts, or any other property resulting from the actions of the Couple, their guests, vendors, or contractors. 13. INSURANCE The Responsible Party represents that they maintain an active homeowner's or renter's liability insurance policy. The Couple is encouraged to purchase wedding event insurance to protect against unforeseen circumstances, including severe weather, illness, vendor cancellations, transportation delays, or other unexpected events. 14. LIMITATION OF LIABILITY Canyon Run Ranch shall not be liable for delays, interruptions, cancellations, property damage, or losses resulting from circumstances beyond its reasonable control, including but not limited to:
severe weather;
flooding;
fire;
power outages;
governmental actions;
labor disputes;
public emergencies; or
acts of God.
The maximum liability of Canyon Run Ranch shall not exceed the total venue rental fees paid under this Agreement.
15. INDEMNIFICATION The Responsible Party agrees to indemnify, defend, and hold harmless Canyon Run Ranch, LLC, its owners, employees, agents, volunteers, and representatives from any claims, liabilities, damages, losses, expenses, or attorney fees arising out of the event or the actions of the Couple, their guests, vendors, or contractors, except to the extent caused by the gross negligence or willful misconduct of Canyon Run Ranch. 16. PHOTOGRAPHY RELEASE Unless the Couple provides written notice before the wedding date, Canyon Run Ranch may use photographs or video depicting the Venue and event for promotional purposes, including its website, brochures, advertising, social media, and other marketing materials. 17. ENTIRE AGREEMENT This Reservation Agreement, together with the Canyon Run Ranch Wedding Planning Guide & Venue Policies, constitutes the entire understanding between Canyon Run Ranch and the Couple. No verbal statements, prior discussions, or representations shall modify this Agreement. Any amendment to this Agreement must be made in writing and signed by both parties. 18. GOVERNING LAW This Agreement shall be governed by the laws of the State of Ohio. Any legal action arising under this Agreement shall be brought exclusively in a court of competent jurisdiction located in Miami County, Ohio. 19. ACCEPTANCE By signing below, the Responsible Party acknowledges that they have carefully read this Reservation Agreement, understand its contents, have received the Canyon Run Ranch Wedding Planning Guide & Venue Policies, and agree to comply with all terms and conditions contained herein. COUPLE Printed Name ________________________________________________ Date _____________________________________
By ______________________________________________________________ Date ____________________________________
Title ____________________________________________________________
Payment Plan Payment Amount Date Due Initial Deposit Paid $2,000.00 Due at Signing 1st Installment 2nd Installment 3rd Installment Damage Deposit $450.00